America 250 | CT Administrative Assistant

CT Humanities (CTH) (, a state affiliate of the National Endowment for the Humanities located in Middletown, Connecticut, is seeking a full-time America 250 | CT Administrative Assistant.

The America 250 | CT Administrative Assistant reports to the America 250 | CT Project Manager. This person will support fundraising efforts for the 250th commission (, assist with coordinating the administrative tasks of the commission, and coordinate communication with the general public. This position will support CT Humanities in its role as administrative agent and fiduciary of the state’s 250th commission, adhering to state regulations for a public commission and working closely with CTH staff and commission members. Attention to detail and organizational skills are essential to success in this role.

Our mission: “CT Humanities champions the enduring value of public humanities in our lives and civil society, and through grant funding and capacity building strives to ensure the public humanities will continue to inspire storytelling, lifelong learning, informed public dialogue, and civic engagement in ways that strengthen communities and enhance quality of life for all Connecticut’s residents.”

Responsibilities of America 250 | CT Administrative Assistant

Support fundraising efforts for the 250th commission | 50%

  • Maintain prospect lists, both individual and corporate, and record interactions with donors
  • Conduct prospect research, preparing donor profiles and identifying new prospects
  • Enter gifts and ensure timely acknowledgement

Assist with coordinating the work of the 250th Commission and its sub-committees | 40%

  • Assist with tracking of action plan and implementation benchmarks
  • Adhere to FOIA requirements for a public commission: distribution of agenda and meeting times, coordinate live-streaming and recording of meetings, share meeting minutes
  • Schedule commission and sub-committee meetings and send reminders
  • Record and distribute minutes for commission and sub-committee meetings
  • Setup meetings and coordinate any needs (technology, food, etc.)

 Coordinate communication with the general public and commission | 10%

  • Serve as the first point of contact for the public by monitoring the general email for the commission, reviewing form submissions, and connecting members of the public with the commission
  • Coordinate communications with commission and subcommittee members, as well as other networks related to commission activities

Other duties as assigned

Qualifications for America 250 | CT Administrative Assistant

  • Flexibility and adaptability
  • Excellent organizational and project management skills and ability to meet deadlines
  • Capable of working well as part of a team as well as independently
  • Great multitasker and capable of simultaneously managing multiple projects with different deadlines
  • Familiarity or experience with CRM software (Bloomerang preferred), WordPress, and mail merge
  • Superior written and verbal communications skills

Words that describe you: Collaborative. Disciplined. Methodical. Proactive. Resourceful.

Salary: $50,000

Hours: 37.5 hours/week – Non-Exempt

CTH’s workday is 9:00 am to 5:00 pm, Monday through Friday with room for flexibility in employee schedules. The America 250 | CT Administrative Assistant will work both remotely and onsite at CTH’s Middletown office. Some travel will be required. They will work with the America 250 | CT Project Manager to create their in-office schedule upon hiring.

Benefits: Full CT Humanities benefits package (health, dental, vision, life insurance, retirement plan, vacation, and paid time off).

CT Humanities values and promotes inclusion, diversity, equity, and access (IDEA) in our workplace, on our board, with our partners, and through our funding. People from BIPOC, LGBTQIA+, working class, and/or other underrepresented communities are strongly encouraged to apply.

Please indicate your interest with a cover letter and resume. In your cover letter, please tell us why you are the ideal candidate for this CT Humanities position.

This job posting will close on March 15, 2024 at the close of the business day.

Only those being considered for the position will be contacted. No phone calls please.

We request no calls from agencies.

Deadline: March 15, 2024

Please apply through our online portal

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